Author Guidelines for the Preparation of

Contributions to TOTh Proceedings

Author1FirstName Author1Surname*, Author2FirstName Author2Surname**,

Author3FirstName Author3Surname***

*Full address

E-mail address

Web site (if applicable)

**Full address

E-mail address

Web site (if applicable)

***Full address

E-mail address

Web site (if applicable)

Abstract. The abstract is mandatory and should contain a maximum of 150 words in Times New Roman, 10 points (please check the TOTh Résumé style available in the styles pane). For the authors’ data, please use the TOTh Auteurs Adresses format. As for the main title, the available style is the TOTh Titre article.

Introduction

Authors are requested to format their manuscripts according to the guidelines specified in this document, in order to ensure a coherent layout and format of the TOTh proceedings.

The initial abstract should be in the same language of the paper (the official languages at TOTh are French and English). A translation of the abstract into the other official language should be provided at the end of the article (check “Résumé”).

Papers must be between 12 and 15 pages in length, including references.

Preparation of your paper

There are predefined heading styles whose titles start with TOTh available in the MS Word styles pane. These styles ensure consistent automatic numbering, as well as the insertion of the required spacing before and after the section title.

The title above is an example of a level 1 heading (check the TOTh Section Niveau 1 format – Times New Roman, 14 points, bold).

Each paragraph is in Times, 11 points (style: TOTh Paragraphe de texte). The top and bottom margins should be 5.2 cm and the left and right margins 3.9 cm. Please do not change the predefined margins of the document.

Automatic hyphenation is recommended.

Level 2 headings

For the level 2 headings, please use the TOTh Section niveau 2 format (Times New Roman, 12 points, bold).

Level 3 headings

For level 3 headings, please use the TOTh Section niveau 3 style (Times New Roman, 10 points, bold).

Tables and Figures

All tables and figures should be centred and clearly distinguishable. Please check that all the lines, grids and further details are legible, in order to ensure a high-quality printed version. The captions of both tables and figures should be set in Times New Roman, 10 points, italic, and positioned underneath these elements. If the captions are short, they are centred between the margins. Longer captions, covering more than a line, should be justified and finish with a period. Check the examples shown in Table 1 and Figure 1.

Whenever possible, figures/tables and respective captions should appear together on the same page.

If applicable, do not forget to indicate the meaning of the axes in your graphics.

Title 1	Title 2	Title 3
Line 1	5	3	4
Line 2	2	1	3
Line 2	7	8	9

Tab. 1 – Please use small capital letters for the identifier (Tab. for table, Fig. for figure). The caption text should be in Times New Roman, 10 points, italic (TOTh Légendes tables et figures).

Fig. 1 – Style for the figures. Please use the same style as in the previous caption (Times New Roman, 10 points, italic).

Footnotes

The superscript numeral used to refer to a footnote should appear in the text either directly after the word to be discussed or following the punctuation mark (comma, semicolon, or period) at the end of a phrase or sentence. The chosen style for footnotes is Times New Roman, 9 points (TOTh notes bas de page).

Authors’ names and short title in header

As regards the authors’ names used in the article’s header, please use one or two names (with first name initials) for articles with one (Initial. First author’s surname) or two authors (Initial. First author’s surname & Initial. Second author’s surname – e.g. J. Doe & J. Doe). In articles with three or more authors, please use “Initial. First author’s surname et al.”. Only the first letter of the names should be capitalised. The short title of the paper should have a maximum of 10 words and follow the same rules concerning capitalisation.

Page numbering, document size and final format

There is no need to include page numbers in the final version, as this will be done at our end during the preparation of the proceedings. The final article must be submitted in A4 size and in both WORD format and PDF format.

In the version submitted for evaluation, it is desirable, however, to number the pages. This facilitates the reviewers’ comments.

Acknowledgements. Place all acknowledgements (including those concerning research grants and funding) in a separate section at the end of the article, before the references. This should not be a section or subsection heading, and should therefore not be assigned a number. For this purpose, please use the TOTh Section type paragraphe style.

Instructions for references

References should be provided at the end of the article, before the “Résumé”. They should be listed alphabetically and in Times New Roman, 10 Points (style: TOTh référence à un article). The ‘Author-Date’ style is recommended, as described in the Chicago Manual of Style, 16th edition (2010).

For citations in the text, please use Author (Year), Author1 and Author2 (Year), for articles with one or two authors, and Author1 et al. (Year), if there are three or more authors. Provide page references where necessary (Jones 2006, 128).

The references section below shows a sample reference list with fictitious entries for conference proceedings, journal articles, books, book chapters, theses and dissertations, as well as URLs, respectively.

References

Doe, John. 2015. "Expert-Patient Terminology In Oncology Settings: A Comparative Study Between The UK And Portugal". In TOTh International Conference, 35-46. Chambéry: Condillac.

Meyer, James. 2009. “The X-theory.” Knowledge Organization Systems 102: 455-467.

Jones, Michael. 2006. Terminology and ontologies. New York: Penguin.

Kelly, John. 2006. “What Is Knowledge?”. In Knowledge theories, edited by George Welsh and Jeremy Jauregui, 97-112. Chicago: University of Chicago Press.

Jones, Thomas. 2008. “Expert-patient terminology in oncology settings: a comparative study between the UK and Portugal.” PhD diss., University of Chicago.

Terminology Portal. 2016. “Terminological Resources for the Medical Domain.” Accessed July 19. http://www.terminologyportal.com/resources/medical.html.

Annexes

Here is an example of an annex. They should be numbered accordingly: Annex 1, Annex 2, etc.

Résumé

This section should contain the translation, into French, of the abstract provided on the first page. If, on the contrary, the article is written in French, please provide the abstract in English here, under the title “Abstract”.

For any further questions regarding the preparation of your paper, do not hesitate to contact us at toth@porphyre.org.

Example of footnote.

http://www.chicagomanualofstyle.org/tools_citationguide.html (author-date tab)